Reminders App iOS 16: How to Use Templates on Your iPhone, iPad, or Mac

Now that Apple has released the latest iOS update, we start to see the many new features available that they have added. One of the new features in iOS 16 is the new Templates feature inside the Apple Reminders app. Through this feature, you can quickly create a new reminder list from a saved template. You can also share your templates with other people or use shared templates too. 

In this guide, you can learn how to create, manage, and use reminder templates on your Apple device. 

How to Create a Reminder Template

To create a reminder template, here’s what you need to do:

1. Open the Reminders app > Go to the Reminder List you wish to use as a template. If you don’t have one yet, you can create one by tapping on Add List. Add the tasks.
2. Inside a reminder list, tap on the More button (or the three dots inside a circle) from above. Choose Save as Template.
3. You can edit the template name and tap Save. 

How to Make a New List Using a Reminder Template

To make a new list using a reminder template, here’s what you have to do:

1. Open the Reminders app > Create a new list by tapping on Add List. 
2. From the top, tap on Templates. This is where you will see the templates you’ve previously created. Choose the one that you wish to use. 
3. Give a name to your list and tap Create. 

This allows you to create new reminders list using a template. When you tap on this new list, you’ll see the different tasks or reminders that have automatically been added. 

How to Edit, Share, or Delete a Reminder Template

Now that you know how to create a reminder template, here are the steps you need to make to edit, share, or delete them. 

How to Edit a Template

1. In the Reminders app, tap the More button > Choose Templates.
2. Press a template or tap on the ? (info button) so you can edit it. 
3. Add a new task by tapping on New Reminder In Template.
4. Choose an added task by swiping left. This allows you to delete, flag, or add further details such as priority status, location, tags, date, time, and many more.
5. You can rename the reminder template by tapping on the More button > Show Template Info. This is also the step you need to make if you wish to change the template’s color or glyph (symbol).
6. Don’t forget to tap on Done to save these changes. 

How to Share a Template

1. In the Reminders app, tap the More button > Choose Templates.
2. Press a template or tap on the ? (info button) so you can share it. You can also swipe left or right to share a template. 
3. Tap Share Template. This will allow you to choose to share the template using the available options: Messages, WhatsApp, Mail, etc. Another option is to copy its iCloud link so you can share it as you wish. 

The above steps will lead you to a screen where you can include or exclude certain information from the template such as the date, time, tags, or locations. If your reminder task contains images, these are automatically removed when you share the template. 

How to Stop Sharing a Template

Here’s how you can stop sharing a template:

1. Go to the Templates screen
2. Tap on the Info button next to the template you’ve shared
3. Tap Manage Link
4. Choose Stop Sharing

How to Delete a Template

1. In the Reminders app, tap the More button > Choose Templates.
2. Press a template or tap on the ? (info button) so you can delete it. You can also swipe left or right to delete a template. 

This action permanently deletes the reminder template. If you delete a certain reminder list, the reminder template won’t be deleted unless you follow the above steps. 

How to Duplicate a Template

At this time, Apple has not made duplicating a template an easy task to do. But you can do this by creating a new reminder list using a template. Make sure to save it as a new reminder template so that it becomes a replica. 

How to Use Reminder Templates on a Mac

If you’re using reminder templates on a Mac running macOS Ventura, you can do this by going to the Reminders app. 

1. Open the Reminders app
2. Select a reminder list > From the upper menu bar, click File > Save as Template 
3. Click Add List and choose Templates

You’ll be able to enjoy this new iOS 16 feature once you know how to truly make the most out of it.